The biggest challenge for any transporter is the management of stock. Not only the stock; the goods that are kept in the warehouse area to be managed efficiently but also the goods that are received to be delivered also have to be well maintained, stored, and managed.
The transporter has to ensure that the goods when booked reach the destination point in time and in a safe and secure manner. He should be sure that there is no shortage in the system.
Logistics companies all over are facing the same issue of leakage; which is caused because of lack of visibility into each corner of the shipping process. However, with the right transport management system, these leaks can be controlled effectively as the system helps the user in finding the misplaced consignment in the godown and warehouse. And the main aspect the system helps in putting a check on some employees; who indulge in the malpractice of steal the booking amount.
As per survey; the shortage and leakage are the main issues and hampers the growth of any transporter. These problems mainly arise when the logistics business is based and is dependent on a manual system of maintenance and management. There are many loopholes in the manual system. With a manual system; you cannot keep proper tracking of all the goods as there are changes due to negligence or mistake some of the goods are left behind. This is where the problem starts.
For the transporter; there are umpteen numbers of bookings in a month and to manage those bookings manually via paperwork is not only difficult but also complicated. Most of the time because of the unavailability of properly educated and qualified staff, goods and its information is not maintained properly.
So to do away with these issues; that will put your transport company out of gear; customized, automated, user friendly, and cutting edge freight forwarding system is the perfect solution to be deployed.
The automated solution for transport management; streamlines the entire process of transport operations right from booking of the goods to its safe dispatch. The system keeps the entire record of booking safely and insecure manner. Everything right from the date of booking to dispatch date every detail will be properly recorded, maintained, and streamlined. Not only this, but the system also helps in management and transpiring of vital operations like billings, proof of delivery of goods, etc in the most efficient and timely manner.
So What is The Goods Management System?
Finding a suitable good management system is a big challenge for every transporter. Effective and best goods management system keeps the transport company’s whole of supply chain run seamlessly. With successful transportation execution, inventory can be kept lean and can be moved in and out of the warehouse efficiently and in a timely manner. This enhances warehouse efficiency, minimizes overall lead times, and saves money on storage.
Good management system minimizes lead times, manage inventory in real-time, with data as existing as the latest order, shipment or receipt and any movement in between. With optimizing the entire process right from product order to shipment; the transport business can more efficiently and accurately track the availability of the item and exact delivery dates. A robust goods management system plays a vital role in minimizing the overall cost of operations of the transport company.
Important features of goods management system
1. Fast Booking Process
The automated consignment booking system initiates a fast booking process. It auto records the details information of the clients, their address, goods booked, date of the booking, etc. The full information on the type of materials that are booked; are also auto-recorded. The system records the full details of the truck and the driver.
This swift booking; done via system does away with all kinds of errors; which occurs when done manually. The fast booking process helps the transport company to get a quick picture of the booking done in a period and helps the owner to draft the mode of distribution so that the goods reach the destination safely and in time.
2. Online Access
Good access to information when needed is the base of the success of every business. A goods management system helps the users to have online access to any and every information about the goods in just click and that too from any remote platform. Online access helps the user to retrieve on the spot information and get a bird’s eye view of the goods and its availability easily.
This online access from any remote place and anytime enables the manager of the transport business to manage the goods efficiently and in a flawless manner. Online access also helps the end-user to track their goods and find out at which point their goods is and get the actual delivery date.
3. Smooth Dispatching
For the success of any logistics business, a proper system of procuring and dispatch of goods is vital. Automated and state of the art goods management system helps in the smooth and seamless dispatch of the goods such that the right goods reach the right destination in right time safely. The system effectively separates goods as per the destination points. This helps the management to arrange for trucks and drivers to handle a particular lot of goods for a particular destination point.
With a manual system, this bifurcation of goods based on destination point is complex and not a cakewalk affair and thus it consumes a lot of time. Also, there are chances of manual errors in the process. The user friendly and cutting edge goods booking system enables smooth dispatch of the goods such that the right goods reach the destination point without any delay.
4. Stationary printing options
Innovative and state of the art software for goods management for logistics business not only helps the business to streamline the operations but also helps in generating various bills and stationeries printing. Manually making of bills and stationery can be taxing and there are chances that one might commit errors. Such errors committed can lead to huge losses for the transport business.
The application enables us to print important stationeries like consignment multi copy, challans, bills, POD, etc. in just a single click with ease. Such automated generation of printed documents; that is vital in the logistics business does away with any kind of errors and ensures true and accurate figures in documents and bills.
5. Stop leakage and shortage
The automated system records vital information like date, details of the clients, materials booked, destination point, and many more; which helps to stop the leakage or shortage.
These details also help the user to find misplaced consignment in Godown or warehouse. It also puts check on the employees; who draft a plot to steal the booking amount as the entire thing is being centralized and automated, stealing the amount of booking or other malpractices are done away with. The system ensures a stoppage of leakage and shortage of goods as the user is well aware of the full information of the goods easily and beforehand.
6. Auto Accounting
Accounts are the backbone of every business organization. In the transport business, accounts help in the management to get a clear picture of financial position as on a particular date. Manual managing accounts in the logistics business is a complex thing as one has to accurately keep track of and manage vital aspects of accounts. Being able to manage the accounting part of your transport business is vital to control costs and boosts profits. Increasing costs can curb the bottom line if not tracked, recorded, and audited properly. The state of the art and leading-edge goods management software helps inefficient management of accounts.
The software automatically manages the accounts without any extra input or help required. The user can retrieve accurate information of balance sheet, accounts payable, accounts receivables, trial balance figures in just a single click. The manual system of maintaining and recording accounts results in some kind of manual errors in the form of mistakes in recording, omissions, etc. However, with an automated system, there is no question of any kind of mistake and the user gets true and fair accounting details easily and quickly.